Project Administration Assistant (JILMI)

IUCN’s Regional Office for West Asia (ROWA), based in Amman, Jordan, is recruiting a Project Administration Assistant for the Jordan Integrated Landscape Management Initiative (JILMI). JILMI is a GCF-funded project executed by IUCN as the lead executing entity with a consortium of technical partners, alongside the Ministry of Environment of the Government of Jordan, with UNEP as the accredited entity. Spanning eight years, the project has a total grant budget of $44.9 million from the GCF and an additional $15.6 million as in-kind contribution. JILMI focuses on three target watersheds of the northern Jordan Valley: the Yarmouk, King Talal Dam and Kafrain watersheds.

The objective of the position is to ensure robust administrative, logistical, coordination and documentation support for the effective implementation of JILMI, in line with IUCN policies and donor requirements. The Administration Assistant will draft agreements, contracts and MoUs under the JILMI project; submit, follow up and track JILMI-related payment processes in coordination with IUCN ROWA’s Finance team; and provide administrative support to procurement processes. The role involves preparing, maintaining and updating a comprehensive digital archive of project activities, contracts, payments and documentation, and coordinating logistics for meetings, workshops, field visits and events.

The Project Administration Assistant will set up calls and meetings, serving as the primary liaison between field teams and the Amman office during project implementation; document all meetings and events by preparing minutes, tracking action points and maintaining organised records; develop official letters for communications with key stakeholders; coordinate field missions to project sites (Yarmouk, King Talal Dam, Kafrain) including travel logistics; provide general administrative support to the JILMI Project Coordinator and Water & Climate Change Programme Manager; and serve as the focal point for communication and coordination between project technical partners, field staff and IUCN ROWA operations.

Additional responsibilities include assisting with travel arrangements and visa processing for project staff, consultants and international visitors; managing project inventory across field sites and the Amman office; managing the project calendar and tracking deadlines for deliverables, payments and reporting; maintaining updated contact lists for project stakeholders; and initiating, following up and updating project-related actions in IUCN’s project portal.

Requirements include a bachelor’s degree in business administration or a related field; minimum 4 years of relevant experience in project administration, preferably with international organisations, development projects or NGOs; proven experience in project administration and contract coordination including supporting procurement and financial processes in compliance with institutional and donor policies; and experience supporting multi-stakeholder projects involving government partners, field operations and technical teams.