Aquatic Resources Budget & Business Administration Assistant Division Manager (WMS2)

Description

Review of applications is ongoing. We reserve the right to make a hiring decision or close this recruitment any time after 12/11/24. It is in your best interest to submit materials as soon as possible.

Want to join something GREAT and make a difference?

The Department of Natural Resources (DNR) has an exciting opportunity within our Aquatic Resources Division. Help us manage state-owned aquatic lands so that people, habitats, fish, and wildlife thrive in perpetuity.

We are looking for an experienced leader to be the Aquatic Resources Assistant Division Manager for Budget and Business Operations. The Assistant Division Manager serves as a leader in the division and supports developing and maintaining an inclusive, respectful, and welcoming work environment for all. The position works with division and agency leadership to individual citizens, private industry, Tribes, other governments, and stakeholders to ensure resources are managed to preserve ecological and economic viability, including clean-up, pollution prevention, habitat conservation and protection, restoration, and assessment of proper use of state-owned aquatic lands. This is accomplished primarily through aquatic land leasing.

The position acts as a principal assistant to the Aquatic Resources Division Manager and plans, leads, and organizes the work performed by the Budget and Business Administration Section.

Ensures workflow, sets priorities, sets standards, and ensures quality staff work, provides guidance and training, and supervises a section of 8 employees. Assures appropriate and optimum use of the organization’s resources and enhances the effectiveness of employees through timely appraisal and professional development opportunities. Supports effective communications throughout the organization. Maintains the highest standards of professional and ethical conduct.

Duties

Responsibilities:
The Assistant Division Manager for Budget and Business Administration is responsible for the following:

• Coordinates and leads the Aquatic Resources Division Management Team in developing biennial budget requests and allotments (operating, capital, and others), including working with other ADMs to develop spending plans that incorporate sound estimates of required funding needed by major objects of expenditure. Provides expert analysis and advice as requested. Manages processes for requesting new or reallocating existing funds.
• Provides leadership and engagement on the Division’s fiscal contracts. Coordinates with the Office of Legal Affairs and Business Practices and Office of Finance, Budget, and Economics to ensure compliance with procurement laws and requirements.
• Leads the team that manages the Division’s IT platforms (i.e., ACDC, NaturE) used to manage business administration and the development of new web applications and data management.
• Develops and implements protocols and procedures needed to manage the Division’s business functions.
• Sets expectations, provides feedback, coaching staff, and prioritizes workload for the Budget and Business Administration team.
• Ensures that the team achieves the DNR vision and mission and does so consistently with the DNR values and core competencies.
• Plays a key role in the development of policy, procedures, and guidance for the Aquatic Resources Division.

Qualifications

Required Qualifications: 

• Bachelor’s degree in business management, public administration, or related discipline;
  OR a combination of relevant experience and/or education.
• At least five years of experience developing and implementing budgets, tracking expenditures, and developing written and verbal budget reports.
• Experience writing, reviewing, and/or managing grants and contracts.
• Experience working in a team and collaborating with the team to develop budgets, contracts, or other financial instruments.
• Advanced knowledge and experience in budget development and oversight, as typically acquired through at least three years of success managing an annual budget of $1 million or more.
• A working knowledge of business administration systems.
• Excellent verbal and written communication skills to convey complex topics to technical and non-technical audiences.
• Proven experience managing a high-performing team of professionals to achieve program deliverables and priorities.
• Ability to lead internal and external working groups as needed to further agency projects and initiatives.
• Superior leadership and collaboration skills including the ability to listen, understand, facilitate, negotiate, and work skillfully in those settings to support a wide array of interests and objectives.
• Experience working with diverse and competing interest groups to develop solutions and resolve conflicts around high-profile projects or issues.
• Demonstrated ability to develop and manage multiple program budgets to achieve deliverables and priorities.
• Ability to function largely independently, making sound decisions in a complex, diverse operating environment.
• Ability to develop, maintain, and strengthen partnerships with others, both inside and outside the organization.
• Proficiency with computers, Microsoft Office applications, and SharePoint.
• Advanced skills in data organization and analysis tools (for example, Excel).
• Demonstrated strong organizational and project management skills.
• Ability to convey messages correctly, clearly, and persuasively using excellent written, verbal, and public speaking skills to a variety of audiences.
• Ability to understand complex planning and policy issues and apply understanding to accomplish agency goals and objectives.
• Understanding and experience effectively communicating and representing program area topics to stakeholders.
• Highly inspirational and engaging with other professionals – the ability to mobilize people and to find synergy in work.
• Visionary and adaptable to changing organizational environments – the ability to identify/anticipate future needs to increase successful outcomes.
• Committed to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Performs assigned duties in a manner consistent with applicable laws, regulations, and public records retention.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

Special Requirements and Conditions of Employment:

• Work is primarily in an office setting.
• Minimal in-state travel may be required to attend meetings at District offices and other locations to provide support. Travel will rarely include overnight stays, but may require a longer workday.

Desired Qualifications:

• Three years of successful supervision.
• Master’s degree in business management, public administration, or related discipline.
• Certified public notary.
• Significant experience participating in the legislative process to analyze the fiscal and program impacts of proposed legislation.
• Experience developing and administering grant programs.
• Experience with the state legislative process.
• Knowledge of applicable statutes and rules and purchasing and contracting rules and procedures.

Don’t let doubts stop you from applying for this position – If you have any questions about the required qualifications or how your past experience relates to them, please contact us at DNRrecruiting@dnr.wa.gov. A note to potential candidates: Studies have shown that women, trans, non-binary, Black, Indigenous, and people of color (BIPOC) are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. We value diversity and inclusion in our organization, and we are looking for the best person for the job. Don’t hesitate to apply.

Supplemental Information

Application Requirements:

• Apply online: at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: at least three professional references with current telephone numbers– you may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

Questions?  Please contact Thomas Gorman at 360-701-7692 or e-mail us at DNRrecruiting@dnr.wa.gov.

Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email DNRrecruiting@dnr.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

About the Department of Natural Resources (DNR). 
At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity, and inclusion.
Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.
Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.
Our Core Values:

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of which include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

Additional Information:
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.

DNR does not use the E-Verify system. For more information, please visit www.uscis.gov.

Veterans wishing to claim Veteran’s preference please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your social security number prior to attaching it. We thank you and are grateful for your service!

Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855) 524-5627 or email CareersHelp@des.wa.gov.