Part-Time Administrative Assistant

About the Chesapeake Bay Foundation

Established in 1966, the Chesapeake Bay Foundation (CBF) is the largest regional nonprofit conservation organization dedicated to saving the Chesapeake Bay, its rivers and streams, and the wildlife that call it home through education, advocacy, litigation, and restoration. Since 2010, CBF has engaged in a focused effort to defend and implement the Chesapeake Clean Water Blueprint, a binding federal and state collaborative agreement aimed at reducing pollution to the science-based, legally-affirmed levels established by the U.S. Environmental Protection Agency (EPA). The Blueprint is expected to be fully implemented by 2025. If the states and the federal government achieve Blueprint goals, the Bay will finally—after decades of failed efforts—be removed from the Clean Water Act’s impaired waters list. Successfully implementing the Blueprint depends on a well-informed, engaged, active, and diverse constituency of members, advocates, and volunteers who speak up and take action to save the Bay.

CBF has a staff of approximately 230 employees working in offices in Annapolis, Maryland; Richmond and Virginia Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C. as well as 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water policies, restoring waterways, and litigating when necessary.

CBF’s headquarters office in Annapolis, Maryland is the Philip Merrill Environmental Center, the world’s first U.S. Green Build Council’s LEED platinum building. In 2014, CBF opened the Brock Environmental Center—one of the world’s most energy efficient, environmentally smart buildings—in Virginia Beach, Virginia.

CBF has 200,000 members and supporters and an annual budget of approximately $30 million. For more information on CBF, please visit our About CBF page.

About the Hiring Department

Litigation

CBF’s Litigation department evaluates opportunities for filing legal actions against private parties, states, or the federal government which support CBF objectives throughout the Bay Watershed. In the appropriate circumstances, the department recommends that suit be filed, and if approved by the president and the litigation committee, counsel is retained, or the department staff handles litigation of the action internally.

Context of the Position

The position will be based at the Philip Merrill Environmental Center headquarters located in Annapolis, Maryland and provides for telecommuting after six-months of employment.

The Administrative Assistant will work directly with the Senior Paralegal/Litigation Operations Manager, the Vice President of Litigation, Litigation Department staff attorneys, as well as with other departments within the Chesapeake Bay Foundation.

The Administrative Assistant is strongly encouraged to attend at least one of CBF’s educational field trips (canoeing, work boat, skipjack, etc.) for a direct experience with the natural resources CBF strives to protect.

Essential Functions

1. Scheduling of meetings and calendar management.
2. Assist with the Department’s finances.
3. Attend staff meetings.
4. Assist with records management and organization.
5. Perform other duties and tasks as needed by the Department.

Professional Experience and Qualifications

CBF seeks independent, creative thinkers who will help us to act wisely and in the public interest as we strive to “Save the Bay.” The ideal candidate will possess the following:

• High school diploma or equivalent; associate’s or college degree/certification preferred.
• 1-2 years of experience as an administrative assistant or similar role.
• Successful candidate must possess a working knowledge of Microsoft Outlook, Word, Excel spreadsheet software, and have a basic understanding of office management and computer systems.
• Experience with maintaining financial records and accounts payable.
• High degree of accuracy and attention to detail in the performance of administrative tasks.
• Ability to prioritize and manage multiple tasks simultaneously.
• Ability to communicate effectively with people from diverse backgrounds and experiences. 

Salary Range: $20

How to Apply

Using the link below, please submit a cover letter and resume. This position will remain open until filled.