Materials Management Grant and Contract Analyst III

The Oregon Department of Environmental Quality strives to build and sustain an inclusive environment that embraces and values diversity. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. We are an equal opportunity employer and do not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or physical or mental disability. Candidates from diverse backgrounds are encouraged to apply. We are most interested in finding the best candidate for the job, and that candidate may not meet every one of our listed preferred qualifications. Lived experience may count towards the preferred qualification. If you are excited about this position, we encourage you to apply. If you are unsure as to whether or not you meet the qualifications of this position, please contact us to discuss your application.

Are you passionate about conserving resources, protecting the environment and enhancing well-being? Are you a skilled contracts and grants administrator? If so, please consider applying for the Materials Management Grant and Contract Analyst (Program Analyst 3) with the Department of Environmental Quality (DEQ).

The Materials Management Grant and Contract Analyst will provide critical support to DEQ’s Materials Management Program, which is focused on reducing the environmental and social impacts of materials and products throughout their full life cycle.  The Product Stewardship team develops and implements incentive, product stewardship, and extended producer responsibility programs. We work with partners statewide and beyond to pursue Oregon’s 2050 Vision for Materials Management and Framework for Action.

The Materials Management Program is part of DEQ’s Land Quality Division. Land Quality programs support DEQ’s mission through a wide range of environmental work, including assessing and managing environmental cleanups, safely managing the disposal of solid and hazardous wastes, and responding to spills of oil and hazardous materials. Consider joining an innovative team, and work to advance our agency’s mission to protect and improve Oregon’s environmental quality.

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What you will do!

You will coordinate Materials Management Program policy and program development for statewide processes and procedures, such as new grant program design; grant evaluation and reporting; contract development; grant and contract administration, monitoring, and tracking; and guidance development. You will lead the design, development and launch of a new, large grantmaking program funded by producers of packaging, printed paper and food serviceware. For this new program, you will lead a project team within Materials Management from the initial stages of project conception and design through launch and implementation. This will require coordinating with agency Financial Services staff, participating in internal and external outreach and engagement, developing standards of program operation, and evaluating program impacts.

You will also support broader division strategy for grants and contracts, evaluating program outcomes and development of standards across the division. Your work will be collaborative and iterative, and you will develop relationships internally across programs and with the private sector, community organizations, and interested parties. All of your work will be based on a foundation of equity, inclusion, and environmental justice.

What’s in it for you!

The opportunity to work in a productive and creative environment where no two days are ever the same! We offer a competitive benefits package that offers comprehensive medical, dental, and vision plans for the employee and their qualified family members, as well as paid sick leave, vacation leave, personal leave, and 11 paid holidays a year. In addition, we offer membership in the Public Employees Retirement System (PERS), and you have the opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). If you are passionate about Oregon’s environment, apply today!

This is a full-time, AFSCME represented position.

This recruitment may be used to fill future vacancies.

What are we looking for?

Minimum Qualifications: Bachelor’s degree in a business or public administration, behavioral or social sciences, environmental sciences or natural resources, or a related degree, AND 4 years of experience coordinating or administering a program (an equivalent combination of education and experience is acceptable).

Candidates who are most competitive will also reflect the following:

• Environmental Justice and DEI: Demonstrated understanding of environmental justice and the historical impacts for marginalized and underrepresented communities; ability to take personal responsibility for increasing their knowledge of environmental justice and diversity, equity, inclusion, and belonging.
• Materials Management: Interest in materials prevention, reuse, and recovery practices and alternatives; interest in the life cycle impacts of products and materials and the reduction of those impacts.
• Program Development and Administration: Experience developing and establishing new program guidelines and structure to achieve program goals; ability to determine program priorities and direction; and develop options for implementation.
• Grant and Contract Management: Knowledge of, and experience with, requirements for managing and administering state (or other government) grant awards and pass-through funding, including the ability to successfully complete the Oregon Contract Administration Training Certificate within 2 months of hire.
• Project Management: Experience with project management processes and best practices; demonstrated experience managing complex projects including organizing, planning, tracking deadlines, identifying potential problems, recommending solutions, and coordinating work of others.
• Organizational Skills: Excellent problem solving, organizational, time management, and analytical skills.
• Fiscal Management and Reporting: Experience implementing and monitoring sound fiscal management and reporting requirements; experience tracking and reporting program metrics and performance.
• Program Evaluation: Experience conducting in-depth evaluations of program operations, conducting research, and adapting or creating new procedures to solve program issues.
• Relationships and Collaboration: Demonstrated experience building and fostering relationships with a diverse group of partners including managers and colleagues, interested parties, communities, organizations, regulated entities, and businesses; skill in conflict resolution, negotiation, and collaboration.
• Communication Skills: Excellent verbal and written communication skills; skill in writing and presenting clear and concise reports for diverse audiences.

Working Conditions: 

DEQ believes in a diverse and inclusive work environment. All employees are expected to contribute to a work environment that collectively values and benefits from respecting its diversity and promotes a culture of inclusiveness.

This position will be based out of DEQ’s Headquarters office in Portland, however, the successful candidate may be eligible for hybrid work. The logistics of hybrid work will need to be worked out with the Hiring Manager prior to your hire and may be changed at any time given specific job duties and business needs. DEQ will provide necessary hardware (laptop, monitor, keyboard, mouse, and cell phone) for an employee to successfully work from home. At DEQ sites, you will have access to a workspace, however, it may be shared with other employees.

There will be occasional travel to attend meetings, seminars, public hearings, workshops, conferences, and trainings, some of which may involve evening work, weekend work, and/or overnight stays. Ability to occasionally lift up to 25 pounds required.

How to Apply: (complete the application in full)

• External Applicants Click on the “Apply” button and submit your application. Click this link for the External Candidate job aid, and view this video for additional information.
• Internal Applicants (current State of Oregon employees): Apply through your employee Workday account.  View this knowledge article for assistance.

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Please Note: In addition to your related work experience and education, DEQ will use the desired attributes and minimum qualifications above, under the “What are we looking for?” section to determine whom to interview. Please make sure your attributes and minimum qualifications are clearly demonstrated in your application material.

Veterans Information:

DEQ provides veterans’ preference points to all eligible veterans. For more information on veterans’ preference, please visit Veterans Resources, or call the Oregon Department of Veterans’ Affairs at: 1-800-692-9666. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those at a later time.

Pay Equity: 

As an employer, the State of Oregon complies with HB 2005, the Pay Equity Bill. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. Please visit http://www.oregon.gov/das/hr/pages/equity.aspx for more information. Please note: the salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95% (6% goes to PERS and .95% covers payroll taxes). Please review the Classification and Compensation page for more details.

Work Authorization:

DEQ does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. DEQ is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

 Questions/Need Help?

If you have questions about the recruitment or need assistance to participate in the application process, please contact DEQ’s Recruitment Team at jobs@deq.oregon.gov or 503-229-5107. TTY users: please use the Oregon Telecommunications Relay Service at 1-800-735-2900.