Grants Administrator 

Position Title: CSSF Grants Administrator
Reports To: CSSF Managing Director
Location: Remote, but must be located within and authorized to work in the United States
Salary Range: $60,000-$70,000 annually
Benefits: Healthcare, dental care, long-term disability, and 401(K)
Travel: Ability to travel occasionally within the United States

The Coastal States Organization (CSO) seeks a full-time Grants Administrator to work with the Coastal States Stewardship Foundation (CSSF). CSO is a small 501(c)(4) nonprofit, non-partisan organization founded in 1970 that represents the nation’s 35 coastal and Great Lakes States and Territories on legislative, regulatory, and policy matters related to coastal, ocean, and Great Lakes resources. CSSF is the 501(c)(3) nonprofit “sister organization” to CSO. While legally distinct, CSSF shares a common mission with CSO and will engage in work to advance that mission that requires a tax-exempt status. In addition, CSSF serves as fiscal sponsor for coastal and ocean-focused organizations. Learn more about CSSF at: https://coastalstatesfoundation.org/. 

Duties and Responsibilities: 

The primary role of the CSSF Grants Administrator is to support the fiscal and administrative oversight and management of government and private funding agreements to ensure consistent processes, appropriate fiscal monitoring, reporting, and compliance with applicable terms and conditions and regulations (including the federal Uniform Guidance). Duties and responsibilities include:

• Coordinate internally and with CSSF clients to administer and monitor grant and cooperative agreements, contracts, and subawards in accordance with applicable terms and conditions and regulations.
• Review and process payment requests and coordinate with CSSF clients on post-award actions such as amendments and requests for changes in scope and re-budgets. These tasks include but are not limited to analysis of expenditure reporting; reviewing invoicing documentation; tracking budget discrepancies; and coordinating the review process internally within CSSF.  
• Track progress and financial reporting to funders and ensure these reports are complete and submitted on time.
• Prepare detailed monthly financial reports and a budget portfolio for CSSF clients.  
• Respond to inquiries from CSSF clients related to award budgeting, invoicing, and reporting in a timely manner.  
• Assist as needed with materials for audits.
• Participate and engage in external meetings with clients and internal team meetings.
• Attend trainings to stay current on grant management best practices and changes to federal regulations.
• Other duties as assigned.

Position Qualifications: 

The ideal candidate is a self-motivated individual with three to five years of experience working with government and private grant and contracts, as well as experience reviewing and processing invoices, generating and tracking online payments, generating financial reports, and grant reporting. The candidate must be familiar with the principles and practices of basic accounting and must be able to work efficiently and effectively on their own and as part of a team – including working remotely with CSSF team members and CSSF partners across the United States.

Education and Experience: 

• Bachelor’s degree required in a related field and background in finance, accounting, and/or business administration.
• At least three years of grant and contract management experience; experience with federal grant and contracts in a nonprofit setting a plus.

Specific Qualifications:

• Knowledge of and experience with applying basic accounting principles and procedures.
• Knowledge of federal grants and grant processes, preferably with NOAA or BOEM.
• Excellent written and oral communication skills.
• Ability to respond to requests for information in a timely manner.
• Strong organizational skills with ability to prioritize and perform multiple tasks with attention to detail.
• Excellent problem-solving skills.
• Proficiency with MS Office Suite and spreadsheets.
• Proficiency with QuickBooks Online a plus.
• Proficiency with automated accounts payable software, e.g., BILL.com.
• Experience with Grants.gov, eRA Commons, the federal Invoice Processing Platform (IPP), and the federal Automated Standard Application for Payments or a willingness to learn.
• Must have prior authorization to work in the United States.

Compensation: Salary range is $60,000-$70,000 annually, commensurate with experience and location. Benefits include healthcare, dental care, long-term disability, and 401(K). This is an at-will position.  

HOW TO APPLY: Please submit a one-page cover letter and a resume in PDF with “CSSF Grants Administrator” in the subject line to: jobs@coastalstates.org. The deadline to apply is 11:59 PM Eastern on October 31, 2024. However, applications will be considered on a rolling basis, and the position may be filled sooner. Please apply early.

The Coastal States Organization is an Equal Opportunity Employer. CSO’s commitment to diversity includes the recognition that our mission is best advanced by the contributions of people of diverse backgrounds, beliefs, and cultures. Recruiting and mentoring staff to create an inclusive organization is a priority, and CSO encourages applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status, or other status protected by law.

Existing work authorization is required at the time of application submission as CSO is unable to sponsor any visa work sponsorship for this position.