Grant Analyst

Founded in 2001, Oceana is the largest international advocacy organization dedicated solely to ocean conservation. We achieve measurable change by conducting specific, science-based campaigns with fixed deadlines and articulated goals. Our campaigns extend to countries that, combined, govern nearly one-third of the world’s wild-caught fish, including Belize, Brazil, Canada, Chile, Mexico, Peru, the Philippines, the United Kingdom, the United States, and the 27 countries in the European Union.

Oceana seeks a Grants Analyst to join Oceana’s dynamic and fast-paced grants compliance and budgeting team. Reporting to the lead Grants Analyst, the Grants Analyst will assist with various financial functions, including grant reporting, proposal budgeting, grant allocation and tracking, funding gap analysis, documenting grant terms and conditions, performing ad hoc analyses, and supporting the internal annual budget process. The candidate will be able to synthesize large quantities of data across multiple currencies, have strong attention to detail and problem-solving skills, and be an excellent communicator.

Principal Duties and Responsibilities

Grant Budget Development and Reporting

• Prepare grant proposal budgets in consultation with the Development Team and campaign staff to secure revenue for Oceana.
• Liaise with IT and Development to create customized grant reports for funders, directors, and senior management, which will include thoughtful analysis of variances and trends.
• Develop forecasts and projections using existing data and through collaboration with campaign staff.

Grant Management

• In partnership with the OAs in each country, allocate actual expenses to grants in compliance with a complex web of restrictions for various donors, which will inform financial reporting internally and to funders.
• Maintain funding gap analyses to inform fundraising needs and priorities in partnership with Development and campaign staff.
• Maintain records of grant terms and conditions in Salesforce.
• Prepare regular budget reviews and financial analyses for senior finance and executive leadership.

Other

• Provide technical assistance and grant accounting support as Oceana moves to more automated reporting, including designing and implementing new system-based reports and dashboards.
• Support Oceana’s internal organizational budgeting process.
• Support Oceana’s global audit by providing key grant spending information and responding to auditor’s turnkey requests.
• Other duties as assigned.

Requirements

• A bachelor’s degree from an accredited institution in Accounting, Finance, Business, International Studies, Environmental Studies, or equivalent
• Three to five years of relevant grant management experience or an equivalent combination of education and work experience.
• Proficiency in Microsoft Office products, enterprise resource planning (ERP) software, and constituent relationship management (CRM) software.
• Intermediate to advanced knowledge of Excel is required. Candidates will be comfortable using formulas like XLOOKUP, IF formulas, CONCATENATE, Goal Seek, and Pivot Tables.
• Experience with Workday Adaptive Planning is strongly preferred. Otherwise, experience in Advanced Reporting (Microsoft Power BI, NetSuite Analytics, Crystal Reports, etc.) is a plus.
• Experience in Salesforce and NetSuite is a plus.
• Superior attention to detail.
• Ability to apply logic to decision making.
• Able to effectively prioritize multiple responsibilities in a faced-paced environment and perform them with speed, accuracy, and courtesy.
• Able to maintain the highest level of confidentiality regarding payroll and other confidential information.
• Ability to speak and write in Spanish or Portuguese is a plus.
• Able to commit to the mission and goals of Oceana.
• Reliable team player who earns trust and contributes to a productive working environment and collaborates effectively with other employees to achieve shared organizational goals.

Required Competencies:

• ACTION ORIENTED: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• INSTILLS TRUST: Gains the confidence and trust of others through honesty, integrity, and authenticity.
• OPTIMIZES WORK PROCESSES: Can figure out the processes necessary to get things done. Sees and implements ways to improve processes, from small tweaks to complete reengineering.
• EFFECIVE COMMUNICATION: Understands the value of effective communication. Can deliver messages in a clear, compelling, and concise manner. Actively listens, checks for understanding and adjusts content and style to meet the needs of different stakeholders.
• INTERPERSONAL SAVVY: Approaches relationships in an “others-oriented” way. Can tap into a range of interpersonal skills and approaches and knows when to use what with whom.
• CUSTOMER FOCUS: Is skilled at anticipating customer needs (internal and external) and providing services that are beyond customer expectations.  Establishes and maintains effective customer relationships.
• TECH SAVVY: Is keen to adopt technology innovations and eager to embrace what’s new and confusing, learn what’s coming and to marshal the power and promise of technology.
• CRITICAL THINKING: Makes decisions based on clear logic and takes analytical approach to solving problems.

Oceana values a diverse workforce and welcomes people different from each other in many ways, including characteristics such as race, gender, sexual orientation, religion, ethnicity, and national origin. Oceana considers all qualified candidates and seeks to recruit from a diverse candidate pool. Please apply by October 25, 2024. This position is in our Washington, DC headquarters office, with a hybrid schedule of Tuesday/Wednesday/Thursday in the office, Monday & Friday work from home.